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Fiscal Specialist
Tempe, AZ
Job Description
Fiscal Specialist
Job ID: 319953
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular
Hourly Rate
$18.56 - $24.13/per hour, depending on experience
Grade
110
Work Schedule
The standard work schedule will be Monday - Friday 8:00am - 5:00pm during the Academic Year.
7:00am - 6:00pm during the Summer Months
This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position is: two (2) days in the office, three (3) days remote
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
- Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona's Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
- 20 paid observed holidays
- ) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- Annual professional development growth funding
- Tuition reimbursement for employees and dependents
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
- Pre-Retirement Events
- (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
This position is primarily responsible for completing detailed accounting reconciliations related to student payments and student owed refunds for balance sheet clearing accounts between the Student Information System (SIS), the General Ledger (GL), and third party payment processors. Other duties include providing assistance by responding to inquiries and researching specific solutions related to fiscal functions. The position works closely with the fiscal offices at each college to resolve discrepancies and ensure student account transactions are accurate.
Essential Functions
50% - Performs multiple complex and detailed account reconciliations between Student Information System (SIS) and the General Ledger; performs data analysis and investigates variance causes in multiple systems; directs college employees when corrections to student accounts are required; completes journal entries to the General Ledger as needed.
20% - Performs Item Type setup in the Student Information System (SIS) for non-financial aid Charges and Payments. This includes: monitor and respond to requests; review documentation for accuracy and adherence to policy; complete entry of the item type in SIS; process updates to existing item types as required, and maintain log of all Non-FA item types.
10% - Monitor department email, address requests related to reconciliations, help desk tickets, student refunds, item types; review for accuracy college performed tasks related to fiscal functions, including payment transfers between colleges and terms, and other fiscal related tasks; provides direction if corrections are required.
10% - Responds to inquiries that require investigating issues and advises of the solution to fiscal employees in the areas of accounting, student fiscal services, treasury, and other associated departments.
10% - Performs other duties as assigned, such as testing for projects related to student payments, and system upgrades.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and one (1) year of financial support experience in area related to assignment such as general accounting or financial reporting.
OR
High School Diploma or GED and three (3) years of financial support experience in area related to assignment such as general accounting or financial reporting.
Desired Qualifications
1. Associate's Degree or higher in Accounting, Finance, or related field from an accredited institution.
2. Experience in account reconciliations, including investigating variances.
3. Proficient experience using Microsoft Excel.
4. Experience with accounting principles.
5. Experience in higher education accounting.
6. Experience with Oracle PeopleSoft applications such as Financial Management System (FMS) and Student Information System (SIS).
7. Experience advising customers on policies and procedures.
Special Working Conditions
Computer: May be required to sit for a prolonged period of time; viewing a computer monitor.
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
First Review May 3, 2024
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit
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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1 year
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