Position Description:

Provides senior level administrative support directly to the EVP, Chief Administrative Officer (CAO) and Chief Legal Officer (CLO), as well as the Legal and Compliance team in direct support of Goodwill's executive level business operations. May also provide administrative support for senior management Team and additional assigned departments, as needed for Goodwill of Central and Northern Arizona (GCNA) and its affiliated entities.

Essential Duties and Responsibilities:

• Reconciles and verifies accuracy of vendor invoices, receipts, and credit card statements.
• Assists in collecting information such as financial, legal, compliance, regulatory, employment, medical or other records and provides historical reference by developing and utilizing filing and retrieval systems; documenting and maintaining evidence.
• Functions as department liaison and first point of contact EVP, CAO and CLO, as well as the Legal and Compliance Team.
• Maintains executive's calendars by preparing agendas and scheduling meetings, conferences, teleconferences and travel/itineraries.
• Maintains executive's contacts and sends bulk communications to contacts as needed.
• Communicates with vendors, and provides assistance in the coordination of all internal and external department-specific events.
• Solely responsible for taking notes in meetings to ensure accurate information is recorded for the Executive Team; follows up with Team Members to ensure action items are completed fully and in a timely manner; reports on progress and concerns to EVP, CAO and CLO.
• Conserves the team's time by reading, researching, reviewing, verifying and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; organizing documents and meetings; coordinating preparation of charts, graphs, and other material.
• Creates and/or writes routine reports and correspondence; tracks Continuing Legal Education hours and solely responsible for maintaining internal legal library.
• Prepares PowerPoint presentations and material for board meetings and external conferences.
• Coordinates and directs project-based work, as needed.
• Sets and interprets budgets and manages finances, recommending changes to some.
• Takes ownership of planning and setting long and short-term department and organization-wide strategic initiatives.
• Prioritizes and handles internal and external correspondence, including legal and regulatory matters.
• Updates job knowledge by participating in educational opportunities; reads professional publications; maintains personal networks; participates in professional organizations.
• Enhances departments' and organization's reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments.
• Performs other related duties, as assigned.

Minimum Qualifications (Education, Experience, Skills):

• Minimum of five (5) years' experience as an administrative professional in a corporate or law firm/department setting, preferably with VP level and above.
• Must type a minimum of 60 words per minute.
• Must be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail.
• Ability to read, edit, and interpret complex documents, both electronically and in hard copy, in order to create a clear audit trail.
• Ability to work independently on assigned tasks, as well as to accept direction on given assignments.
• Ability to multi-task effectively in a fast-paced environment, and deal with frequent changes, delays, or unexpected events.
• Manages time well, meets deadlines, and prioritizes multiple tasks.
• High attention to detail and accuracy.
• Demonstrates high level of professionalism and relate comfortably and professionally to people in all levels of the organization.
• Strong ability to organize and maintain hard copy and electronic documents, files and information.
• Exercises discretion and maintains high level of confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence.
• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision and culture of the organization.
• Ability to pass a background check and drug screen, where applicable for position.
• Ability to speak and read English proficiently.

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K (Immediate participation upon hire)
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays
• These are just a few highlights of our key benefit offerings!

Become a valuable part of our team and work for a company which has been named a Best Place to work by the Phoenix Business Journal 4 out of the last 5 years. Work for a company which has seen double digit growth year after year for nearly a decade. Work for a company which values diversity and is centered on success. Goodwill of Central & Northern Arizona - We Put People to Work!

Goodwill of Central and Northern Arizona endeavors to make our website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact HR Support at 602-535-4000, option 5, or .

We consider applicants for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, the presence of a non-job related medical condition or disability, or any other legally protected status. We will make reasonable accommodation and modification, including adaptive devices, to assist any person with a disability to apply for and, if hired, to perform the duties the position they seek. Assistance could include help in completing on-line application as well as providing alternative communication, e.g., Braille and Large Print.

PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. ("GCNA/GIMV") are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain "@goodwillaz.org" or @gimv.org", to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Security's Cyber Smart website () to learn how to report it.